Chykalophia Data Protection Policy

Policy Overview

Our Company Data Protection Policy refers to our commitment to treat information of employees, customers, vendors, partners, clients, stakeholders and other interested parties with the utmost care and confidentiality.

With this policy, we ensure that we gather, store, use and handle data fairly, transparently and with respect towards individual and company rights.

Scope

This policy refers to all parties, whomever they may be including but not limited to clients, vendors, partners, employees and third-party personnel, who provide any amount of information to us.

Who is covered under the Data Protection Policy?

All team members of our company must follow this policy. Contractors, consultants, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.

Policy elements

As part of our operations and work, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data etc as well as sensitive information including, but not limited to, login information, transactional info, client's customer data, membership information, tracking information and more.

Our company collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.

Our data will be:

• As much as reasonably possible: accurate and kept up-to-date,
• Collected fairly and for lawful purposes only,
• Processed by the company within its legal and moral boundaries,
• Protected against any unauthorized or illegal access by internal or external parties.

Our data will not be:

• Communicated out of context nor with those not authorized to view, see or access the data,
• Transferred to organizations, states or countries that do not have adequate data protection policies
• Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities).

In addition to ways of handling the data the company has direct obligations towards people to whom the data belongs. Specifically we must:

• Let people know which of their data is collected,
• Inform people about how we’ll process their data,
• Inform people about who has access to their information,
• Allow people to request that we modify, erase, reduce or correct data contained in our databases.

Actions

To exercise data protection we’re committed to:

• Restrict and monitor access to (regular and sensitive) data,
• Develop transparent data collection procedures,
• Train employees in online privacy and security measures,
• Build secure networks to protect online data from cyberattacks,
• Establish clear procedures for reporting privacy breaches or data misuse,
• Include contract clauses or communicate statements on how we handle data,
• Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorization etc.).

Disciplinary Consequences

All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.